Assistant Company Secretary

Hours: 36

Salary: Competitive

Location: Shire Park, Kestral Way, Welwyn Garden City AL7 1GA

United Kingdom

Apply by: 07/05/2021

Assistant Company Secretary

Shire Park, Kestral Way, Welwyn Garden City AL7 1GA

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About the role

An opportunity has arisen to join this high profile, fast-paced and collegiate FTSE30 team.  This important and varied role will involve a broad range of general company secretarial duties with regular exposure to senior stakeholders in the business, ownership of projects and participation in transactions.  The role calls for a confident and energetic self-starter with a good understanding of corporate governance and company law who is eager to learn and apply their knowledge.

You will be responsible for

As an Assistant Company Secretary in the team, you will have responsibility for a variety of matters across the areas below.  A periodic rotation of responsibilities is anticipated to ensure development and a depth of knowledge and experience across the team.  Your responsibilities may include:

Listed Governance & Statutory Compliance:

  • Supporting listed and subsidiary Board and committee governance
  • Overseeing compliance with the Market Abuse Regulations and the Group’s payment practice reporting requirements
  • Advising the business on the application of the Group’s Delegation of Authority and signing policies and maintaining the powers of attorney register
  • Supporting with the drafting and production of the Tesco PLC Annual Report and maintaining the regulatory sections of the PLC website
  • Preparing and releasing UK and International Stock Exchange announcements, FCA notifications and NSM submissions
  • Managing a portfolio of UK and international companies, including providing support to ensure that the best standards in governance are adopted and maintaining statutory records on Blueprint
  • Organising subsidiary board meetings, preparing minutes and other ancillary documents
  • Supporting and deputising for a Senior Assistant Company Secretary with managing our Dutch subsidiary board and attending meetings where required
  • Supporting on the end-to-end annual subsidiary accounts process in collaboration with other company secretaries, cross-functional teams and external auditors; preparing and reviewing accounts, engagement letters, management representation letters and comfort letters
  • Preparing and supporting in the delivery of training and inductions to statutory directors
  • Assisting with the global half-yearly health checks
  • Assisting with general team administration, and provide support to other team members as and when required

​​Transactional and Project Support:

  • Providing company secretarial support on UK and international corporate transactions and intra-group restructurings, including: group acquisitions, investments and disposals, bond issuances, EMTN programme updates, corporate simplification activities, equity injections, liquidations and inter-company dividends
  • Responding to ad hoc queries from international businesses, joint venture partners and third-party service providers

Shareholder Matters:

  • Assisting with preparations for the Tesco PLC Annual General Meeting, production of shareholder documentation, directors’ briefing material and management of the meeting on the day
  • Supporting the ongoing relationship with the Group’s Registrar, including in relation to share registration matters, Tesco PLC dividends and shareholder strategy initiatives
  • Responding to routine shareholder enquiries and assist with shareholder queries from around the business
  • Working with the reward function to assist in the Group’s management of executive and employee share schemes
  • Overseeing all aspects of Tesco’s Corporate Sponsored Nominee

You will need

Attention to detail and the ability to work well as a team player will be key strengths.  You will be able to adapt quickly in a fast-changing environment.  The role will encourage you to think outside the box and proactively offer both ideas and solutions to support the evolving needs of the team and the wider business.  You will be able to work autonomously on tasks and manage your own workload to ensure that all relevant deadlines are met.  In addition, you must:

  • Be part or ICSA qualified with a good working knowledge of company law and governance requirements
  • Have experience of working in a listed company environment is desirable, but not essential as training will be provided
  • Have good written and verbal communication skills, attention to detail is essential
  • Be able to work cross-functionally and form strong working relationships internally with senior managers and Directors
  • Have good project management, planning and organisational skills; must be able to manage own time, prioritise and meet deadlines without compromising on quality
  • Be able to adapt well to change in a fast-changing retail environment
  • Have strong PC skills including Word, Excel, Outlook and Blueprint (or similar entity management system)

What’s in it for you

We offer excellent benefits that help make Tesco a great place to work.  These include but aren’t limited to:

  • Annual bonus scheme where you can earn up to 3.5% of base salary
  • Holiday starting at 20 days plus a personal day rising to 22 days after 12 months (plus 8 Bank holidays)
  • On-site state of the art gym at our Welwyn Campus with discounted “Gympass” membership & free health checks via Nuffield Health
  • Retirement savings plan - save between 4% and 7.5% and Tesco will match your contribution
  • Life Assurance - 5 x contractual pay
  • Share Schemes – Join our ‘Buy As You Earn’ & ‘Save As You Earn’ share schemes after 3 months service
  • Colleague Clubcard (including a 2nd card for a family member) after 3 months service
  • Colleague Discounts:
    • 10% increasing to 15% after every pay day for a four day period, off most purchases at Tesco 
    • 10% off One Stop
    • 10% off pay monthly & SIM only deals with Tesco Mobile
    • 20% off all F&F purchases
    • 20% off car, pet and home insurance at Tesco bank. T&C’s apply
    • 25% off Tesco Café
    • 50% off complete glasses purchases & free eye tests (other offers available) at Vision Express
    • 50% off health checks at Tesco Pharmacy
  • An exclusive deals and discounts website saving you money on everyday purchases, treats for the family, eating out and utility bills for the home
  • Cycle to work scheme
  • Shuttle Bus Service to/from Hatfield & Welwyn Garden City Station to Welwyn Campus & Hatfield Offices
  • Opportunities to get on - take advantage of our ongoing learning opportunities and award-winning training, to help you achieve the job and career you want
  • Our Employee Assistance Programme helps you deal with life’s challenges
  • Financial wellness - Tesco has partnered with experts to help you make the most of your money
  • Get involved in a range of fundraising activities with our long-term charity partners

About us

Our vision here at Tesco is to become every customer's favourite way to shop, whether they are at home or out on the move.  Our core purpose is ‘Serving Britain's shoppers a little better every day’.  Our business was built with a simple mission – to be the champion for customers, helping them to enjoy a better quality of life and an easier way of living. This hasn't changed. Customers want great products at great value which they can buy easily and it's our job to deliver this in the right way for them.  In the UK, we serve some 66 shoppers every second, so it's our goal to ensure every one of those customers experiences just a little better service on each visit.
We are proud to have an inclusive culture at Tesco where everyone truly feels able to be themselves. At Tesco, we not only celebrate diversity, but recognise the value and opportunity it brings to enable us to serve our shoppers a little better every day. We're committed to creating a workplace where differences are valued, and make sure that all colleagues are given the same opportunities.  We're a big business with diverse working patterns and many business areas which means that we can find something that works for you.  Everyone is welcome at Tesco.
NOTE: Should you be successful in your application, your offer will be subject to and conditional upon you providing your bank account details on your agreed start date.

Application process

Our office application process varies depending on the role and the level of experience needed.

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