Trainee Company Secretarial Assistant

Hours: 36

Salary: Competitive

Location: Shire Park, Kestral Way, Welwyn Garden City AL7 1GA

United Kingdom

Apply by: 04/07/2022

Trainee Company Secretarial Assistant

Shire Park, Kestral Way, Welwyn Garden City AL7 1GA

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About the role

An opportunity has arisen, for an entry level company secretary to join this high profile, fast-paced and collegiate FTSE30 team. This role will provide training on a broad range of core company secretarial duties and support the department to achieve the highest governance standards by maintaining accurate and organised records.

There will be ample opportunity to get involved with a range of projects working with all team members, as well as taking ownership for a portfolio of companies and relationships with external partners. The role calls for a confident and upbeat self-starter with a good understanding of corporate governance and company law who is eager to learn and apply their knowledge.

You will be responsible for

As the Company Secretarial Assistant, you will have responsibility for a variety of matters to support the team across the areas below. Your responsibilities will include:

1. PLC and Governance

  • Assisting the Senior Assistant Company Secretaries in supporting the Tesco PLC Board and its Committees as necessary
  • Maintaining directors’ interests and related party registers
  • Supporting with the production of the Tesco PLC Annual Report
  • Monitoring and maintaining of the regulatory sections of the PLC website
  • Providing AGM support as required
  • Preparing and releasing regulatory announcements, FCA notifications and NSM submissions
  • Facilitating day-to-day compliance with the Market Abuse Regulations

2. Statutory Compliance

  • Maintaining the statutory records for all UK Group companies on Blueprint and making timely filings of applicable documentation with Companies House
  • Co-ordinating the global half-yearly health checks
  • Responsible for maintaining good relationships with global company secretarial service providers
  • Providing support on a portfolio of UK and international companies, including ensuring that the best standards in governance are adopted
  • Organising subsidiary board meetings, preparing minutes and other ancillary documents
  • Supporting with the annual subsidiary accounts process in collaboration with other company secretaries, cross-functional teams and external auditors; preparing and reviewing accounts, engagement letters, management representation letters and comfort letters
  • Preparing and supporting in the delivery of training and inductions to statutory directors
  • Supporting the Group’s payment practice reporting requirements
  • Assisting with general team administration, and provide support to other team members as and when required

3. Transactional and Project Support

  • Supporting on UK and international corporate transactions and intra-group restructurings, including: group acquisitions, investments and disposals, corporate simplification activities, equity injections, liquidations and inter-company dividends
  • Responding to ad hoc queries from international businesses, joint venture partners and third-party service providers

You will need

Highly organised, with excellent attention to detail and the ability to work well as a teammate will be key strengths. You will be able to learn and adapt quickly in a constantly evolving environment. The role will encourage you to think creatively and beyond the immediate task or issue. We will support you in seeing the bigger picture and in meeting the needs of the wider business. We will offer comprehensive training to complement your existing learning. You will be able to work autonomously on tasks and handle your own workload to ensure that all relevant timelines are met. In addition, the successful candidate must:

  • have achieved GradCG status or be studying for the Chartered Governance Qualifying Programme, with a good working knowledge of company law and governance requirements
  • have experience of working in a listed or large company environment
  • have good written and verbal communication skills, attention to detail is needed
  • be able to work cross-functionally and form strong working relationships internally
  • have good project management, planning and organisational skills; ability to handle own time, prioritise and meet timelines without compromising on quality
  • be able to adapt well to change in a constantly evolving retail environment
  • have strong PC skills including Word, Excel, Outlook and Blueprint (or similar entity management system)

What’s in it for you

We offer excellent benefits that help make Tesco a great place to work! These include but aren’t limited to:

  • Annual bonus scheme 
  • Holiday starting at 20 days plus a personal day rising to 22 days after 12 months (plus 8 Bank holidays)
  • Retirement savings plan - save between 4% and 7.5% and Tesco will match your contribution
  • Life Assurance - 5 x contractual pay
  • Great colleague deals and discounts, saving you money on everyday purchases, eating out and utility bills for the home
  • Opportunities to get on - take advantage of our ongoing learning opportunities and award-winning training, to help you achieve the job and career you want

Click here to read more about the benefits we have available for our colleagues

About us

Our vision at Tesco is to become every customer's favourite way to shop, whether they are at home or out on the move. Our core purpose is ‘Serving our customers, communities and planet a little better every day’. Serving means more than a transactional relationship with our customers. It means acting as a responsible and sustainable business for all stakeholders, for the communities we are part of and for the planet.

We are proud to have an inclusive culture at Tesco where everyone truly feels able to be themselves. At Tesco, we not only celebrate diversity, but recognise the value and opportunity it brings. We're committed to creating a workplace where differences are valued, and make sure that all colleagues are given the same opportunities. We're a big business with diverse working patterns and many business areas which means that we can find something that works for you. Everyone is welcome at Tesco.

We have recently announced that we will be moving towards a more blended working week – combining office and remote working. Our offices will continue to be where we connect, collaborate and innovate. Please talk to us to about how this can work for you.

NOTE: Should you be successful in your application, your offer will be subject to and conditional upon you providing your bank account details on your agreed start date.

Application process

Our office application process varies depending on the role and the level of experience needed.

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