Events Coordinator

Support the event manager in the delivery of all event elements – including planning, logistics, budget control, onsite delivery and event reconciliation. Types of events include company conferences, the Annual General Meeting, financial results presentations, internal and external stakeholder events, agricultural shows, senior leadership engagements and events with charity partners eg Grocery Aid.

The Hiring Manager for this vacancy is Ellen Parsons

• Working on multiple events concurrently, taking ownership of elements of each event, including both on- and off-site events (Some UK-wide travel will be required for this role (including occasional overnight stays) in order to deliver events)
• Creating event proposals for senior stakeholders, maintaining strong communication with all event stakeholders throughout the event process
• Coordinating planning meetings to maintain event progress, assisting with the creation of pre-event documents
• Supporting with turning event brief into final event, working on all logistical requirements
• Researching and booking suitable venues/meeting rooms/event space/ confirming room layout and any AV requirements
• Arranging catering/menu selection/food tasting if required. Researching and booking third party suppliers if required (e.g. team activities/facilitators/speakers/entertainment) with clear briefs
• Managing delegate websites & attendance responses/dietary requirements/syndicate grouping/table plans as required
• Briefing and managing both internal teams and external agencies to support event delivery
• Keeping track of event spend and raising POs in a timely fashion to ensure all suppliers are paid appropriately. Remaining cost conscious when planning event specifications being mindful of Save to Invest
• Providing on-site event support. In absence of the event manager, act as the point of contact for all event stakeholders
• Creating surveys and analysing event feedback where necessary

• MS Office and Outlook
• MS Excel Skills; mail merge, vlookup, pivot tables
• Organisational and planning/ prioritisation skills
• Budget management
• Communication skills and stakeholder management
• Accuracy and meticulous attention to detail
• Problem solving
• Strong team player
• Remains resilient in high pressure situations
• Administrative skills
• Oracle, Condeco, Concur, Your Contribution, W&P

We offer excellent benefits that help make Tesco a great place to work! These include but aren’t limited to:

• Annual bonus scheme 
• Holiday starting at 20 days plus a personal day rising to 22 days after 12 months (plus 8 Bank holidays)
• Retirement savings plan - save between 4% and 7.5% and Tesco will match your contribution
• Life Assurance - 5 x contractual pay
• Great colleague deals and discounts, saving you money on everyday purchases, eating out and utility bills for the home
• Opportunities to get on - take advantage of our ongoing learning opportunities and award-winning training, to help you achieve the job and career you want

Click here to read more about the benefits we have available for our colleagues